Regularization? Increase to regularization?

Hello colleagues,

We understand that your regularization or increasing your regularization is a concern for a number of people right now. To help make sure everyone knows their rights, the KFA would like to summarize these for you.

Regularization is defined in the Collective Agreement as an entitlement to “ongoing work.” If you have ongoing work then you would have worked at least 50% during two consecutive years, and at least 50% work is available (or performed) during the third year. Work as both NR1 and/or NR2 counts towards regularization.

If you are working or are scheduled to work during the timeframe where you should expect to be regularized (or have a verbal or email promise of work), then you are entitled to be regularized regardless of paperwork in hand, though it is nice to have that paperwork in hand as soon as possible.

Part-time regular faculty who have been consistently working above their regularization percentage through additional work each year are entitled to an increase in regularization percentage. This increase must occur. The new language says:

After the initial determination of the regularization percentage, if there is a reasonable expectation of an ongoing workload over and above the initial regularization percentage, the member shall have their regularization percentage increased by the corresponding amount.

Ongoing work is defined in the same way as above, over a three-year time span. If this describes your workload history, then you are entitled to a regularization increase. If you have been regularized at a workload below the workload you have performed over the past three years (even prior to regularization), then your regularization percentage needs to be increased now.

Your rights exist now if you are entitled now. We are advocating “behind the scenes,” as it were, with KPU admin to continue with regularization and to take action on increases to regularization even in our current uncertain times. Even if we have enrolment problems that result in fewer sections of available work at some future point, entitlement to regularization is a right that exists as of that third year.

Furthermore, the layoff procedures in the Collective Agreement are designed to deal with a decrease in work at the point the work is actually decreased. Not before. Being regularized and then laid off is far better than not being regularized because we have mitigation, severance, and recall rights as described in the Collective Agreement.

Next steps you can take: if you believe you are due to be regularized or to have your regularization increased, you can contact your dean’s office, enquire, and ask for an appointment letter. If you’ve already done this, you may want to ask again for the appointment letter if you have not received it in a reasonable amount of time (if, for instance, it’s been a month since you last heard anything related to your regularization from the dean’s office).

Contact the KFA if your enquiries don’t yield an appointment letter or you prefer not to enquire, and we will follow up on your behalf.


Part-time regulars: If there was non-regular work in your department and you were not offered the work, you should have been. It is improper to offer out non-regular work before offering it to a part-time regular faculty member.

Therefore, this work should be included as part of what will make you entitled to a regularization increase.

In solidarity,